ALICE is hiring a Junior Secretariat Operation Support

ALICE is looking for a proactive and motivated junior professional to support the Secretariat’s daily operations, with a focus on membership administration, finance support, and internal process improvement. 

ALICE is a non-for-profit industry-led association based in Brussels with 200+ members, reaching all stakeholder groups within freight transport, logistics, and supply chain. ALICE brings together leading European companies and experts to drive logistics and supply chain innovation. 

ALICE’s vision is to achieve an affordable transition towards zero-emissions logistics. This requires major innovation in vehicle technology, infrastructure, logistics processes, and digital platforms. By enabling interconnected logistics networks through the Physical Internet (PI), ALICE supports efficiency, resilience, and sustainability, contributing to more liveable cities and regions. 

ALICE supports, assists, and advises the European Commission in shaping and implementing the Horizon Europe programme for logistics research. 

ALICE is a small but growing organization with over 25 team members in the Secretariat and a highly motivated Executive Group, members, and partners. 

ALICE is seeking a Junior Secretariat Operation Support to join the team on a full-time contract. This role combines operational, administrative, and stakeholder support tasks, offering a valuable opportunity for a junior profile to gain hands-on experience in an international and innovation-driven environment.  

You will work closely with the Senior Manager for Administration, Finance, HR and IT Systems, as well as the broader Secretariat team, contributing actively to day-to-day operations. 

The main tasks associated with this position will involve: 

• Supporting membership administration, including maintaining reliable member data, invoicing processes, bookkeeping support, and updates of the ALICE contact database.  
• Interacting with ALICE members and stakeholders through email and other communication channels, ensuring timely and professional responses.  
• Contributing to the improvement and documentation of internal business and project management processes.  
• Supporting compliance with the General Data Protection Regulation (GDPR).  
• Assisting in Secretariat operations, including management of the general email account, coordination of support activities, and follow-up of time recording and timesheets for projects.  

The successful candidate will be expected to have: 

• Studies in administration, accounting, business, or logistics.  
• Knowledge of Microsoft Office tools, including Teams, SharePoint, and collaborative environments.  
• A positive attitude and ability to work in multicultural and multistakeholder environments.  
• Strong analytical and writing skills, with the ability to learn quickly and work with empathy.  
• A problem-solving mindset and attention to detail.  
• Responsibility, autonomy, flexibility, and the ability to work both independently and in a team.  
• Knowledge of project management is a plus.  
• Excellent command of English (spoken and written).  
• Knowledge of at least one Belgian national language (French or Dutch, minimum B2); Spanish is a plus.  

We offer: 

• Full-time contract with a gross salary base of €28,000 – €32,000 depending on experience and fit to the role.  
• Opportunity for professional development in a small but high-impact international organization.  
• A dynamic and collaborative community of professionals and companies.  
• Hands-on experience in membership management, stakeholder communication, and process improvement.  
• Flexible working conditions, with up to 90% remote work from anywhere in Europe.  
• Job location: Brussels (online).  

Ideal starting date: July 2026  

Applications 

Candidates are requested to send their CV and cover letter, including motivation and key strengths, to info@etp-alice.eu with the subject: 

ALICE – Junior Secretariat Operation Support 

Deadline for applications: 30 May 2026